The Integrated Youth Services Collaboration Centre (IYS-CC) is a new and unique initiative launched by Providence Health Care in partnership with the Centre for Addictions and Mental Health (CAMH) and in collaboration with Integrated Youth Services initiatives in Canada. The IYS-CC, while closely affilitated with Foundry, is an independent initiative and its activities are coordinated with a CAMH team of professionals.

We are seeking a Program Coordinator to contribute to the development, maintenance and advancement of the Program in collaboration with the Program Manager and other program staff. This person will participate in the planning and execution of both the strategic and operational components of the Program in order to fulfill the goals of the program. Functions overseen by this position include:

• Program content, communication, coordination and delivery;
• Collaboration (internal and external) contribution and participation;
• Project, administrative, budgetary, and reporting and evaluation support.

Education:
A level of education, training, and experience equivalent to a Bachelor’s degree in business, project management, social sciences, health care administration or a related field, plus three (3) to five (5) years recent related experience, or an equivalent combination of Additional education, training and/or experience in communications, project management, research assistance, or a related discipline an asset.

Skills and Abilities:

• Ability to implement, and demonstrated knowledge of, project management, process coordination, and quality improvement skills.
• Ability to conduct detailed research (such as literature and best practice initiatives) and to analyze findings.
• Ability to plan, multi-task, organize, problem-solve and prioritize work.
• Ability to communicate effectively both verbally and in writing.
• Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
• Ability to work independently using initiative and judgment.
• Ability to type proficiently.
• Ability to effectively use a variety of computerized software, databases and systems (such as Microsoft Office 2000 (Word, Excel, PowerPoint, Access), Reference Manager and Internet Explorer.)
• Physical ability to carry out the duties of the position.

• A competitive salary: The salary range for this position is $31.80 - $39.74 per hour, depending on experience.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• State-of-the-art facilities:  The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families, and our communities. From hospital care to primary and community health solutions, the new St. Paul’s Hospital and health campus will continue to lead innovations in care, research, and teaching. The new St. Paul’s Hospital is expected to open in 2027.
• Inclusive culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
• Hybrid work opportunity.
• Meaningful impact: Your dedication and expertise will directly impact the lives of youth living with mental health and substance use issues.
• A comprehensive health benefits package including dental, vision, and life insurance as well as pension.

Your Day to Day:

• Provides operational and administrative support to the program leaders in the development and operational implementation of assigned projects, activities and initiatives. Acts as a resource to the program staff, including developing program-specific actions, related documents, providing support, monitoring and coordinating deliverables and maintaining timelines.
• Liaises and engages with staff and partners and serves as a liaison to ensure program components, activities and related projects are completed, reported and evaluated in order to meet commitments. Closely monitors and tracks program progress toward program deliverables, identifying barriers to implementation, communicating divergence and works with program leaders to ensure alternative actions/plans are developed, approved and implemented.
• Maintains understanding of program schedules, deliverables and commitments and monitors progress toward program deliverables. Provides clarification, knowledge, problem solving and documentation in order to ensure program projects and priorities are completed on time and on budget.
• Collaborates with the program leader and staff as well as partners as required to plan, initiate, coordinate, and evaluate new programs and projects, ensuring strategies and arrangements are in place to maximize the outcomes.
• Liaises with program leader and other staff to implement communication plans and activities, and with external and internal partners to respond to requests for information, collaborate on joint initiatives and events, and to coordinate communication activities. Responds to and tracks information requests from partners, and coordinates communication of responses.
• Provides ongoing, frequent, clear and concise reports to program staff and leadership on progress updates, issues, challenges, and opportunities. Prepares and coordinates progress reports to funders. Presents project updates to program staff and other teams, external agencies, organizations, and other partners. Ensures issues are resolved or escalated to appropriate level(s) so that program budget, schedule, deliverables, and user requirements are met.
• Writes, edits, and coordinates production of a variety of content and material for internal and external publications, reports, knowledge products, and digital and social media channels as required. Maintains library of program resources and contributes to the development of knowledge translation materials and effective strategies for dissemination and implementation of program information and outcomes, including peer review journals, policy reports, and infographics.
• Reviews overall quality, consistency, factual accuracy, and effectiveness of program materials.
• Plans, organizes and coordinates in-person or virtual events such as committee or working group meetings, webinars, communities of practice, knowledge exchange and other events as required. Coordinates with external vendors as required.
• Plans, organizes and coordinates ongoing program operational planning meetings. Works with administrative staff to schedule program and partner meetings. Develops agendas and related materials as required.
• Works with program staff to coordinate the development and monitoring of funding or collaboration agreements.
• Performs related administrative and clerical related duties as required.
• Monitors and co-ordinates payment of program invoices and expenses.
• Performs other related duties as assigned.

We acknowledge that Providence Health Care and the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.